2220 E Murray Holladay Rd. Main Office, Holladay, Utah 84117, United States
Early summer of 2023 it had been brought to the attention of management, that there were a few owners who had questions about the association procedures and communication system.
We are always here to help!
The Board of Directors partnered with Management to utilize the text system to provide owners with information on important topics within the association regarding procedures and communication. The same information is always available on the website, but you will see that we have also posted the Summer Blast Texts below for your review.
The response to the Summer Text Blast Survey was positive and strong, with 100 percent of participants in the survey saying they found this information to be valuable to them in the daily living within the community.
Thank you to those who participated in the survey, it is valuable to the association to hear your thoughts and answer any questions you may have.
Hello!
The ALC Board of Directors will be partnering with management, to send owners several quick texts throughout next week with basic, but important information on how the association is run. This will include the long-term vision, role of the Board, finances, infrastructure, and communication. The same information is available in detail on the website, but we thought some owners may appreciate a summary version via text as well.
Have a great weekend!
ALC Board of Directors
What is the purpose and vision of the Association? We must begin with the governing documents to find the PURPOSE of the association. The sole purpose of the organization is to hold real property (ownership) for the mutual benefit of the ALC members. The VISION is one of long-term structural stability and maintaining the value of your property investment, in keeping with the purpose.
The unique architecture, common areas, and peaceful courtyards are critical to the vision. The Board continually seeks to understand the ever-changing needs of the community, while prioritizing the true purpose and vision per governing documents.
1-Structural sustainability, including the replacement of the main mechanical elements/components servicing the association
2 -Continued beautification and harmony
Thanks for your time reading this summary today!
ALC Board of Directors
What is the purpose and role of the ALC Board? All HOA’s are distinctly different, meaning that all association Boards, must tailor, develop and approve policies that guide their specific association’s operations according to that association’s governing documents, purpose and vision. The role of the Board of Directors is to uphold the governing documents, and act and perform the duties deemed necessary for that purpose and vision of the association. The ALC Board (utilizing our professional partners) oversees the goals of structural and financial sustainability, improves overall efficiencies throughout, that add value for the mutual benefit of the association.
Thanks for taking the time to read this summary today!
ALC Board of Directors
Additional note 10/1:
The role of management is to carry out policies set by the board, manage the association’s daily operations, head project planning and management by monitoring contractors’ performance , ensure the budget and projects are in alignment, work with owners regarding CC&R compliance, collect HOA dues among many other daily, weekly, monthly, annual operations and setting long-term goals for the association.
ALC Financials
The Board of Directors is responsible for making financial policy for the mutual benefit of the organization. The policies are in keeping with governing documents, budget, and purpose/vision.
The board has implemented proven procedures that ensure the accuracy and integrity of the association financials. These procedures are in partnership with financial advisors, and our accounting firm to provide assurance of accuracy of the association finances and records.
We have developed strong internal controls that include segregation of duties, strict authorizations, and required multi-layer approvals.
Member HOA dues are used to pay for common utilities and the maintaining of common amenities/areas, community services, and daily operations of the association, as well as the master insurance policy, ongoing projects, and building financial reserves.
ALC Board of Directors
A portion of the HOA fees is used to pay for utilities, maintenance of common amenities/areas, as well as larger projects and improvements. These projects and improvements are in line with the purpose, vision, budget, and goals of the association.
The community was built in 1964 and we have many of the larger, critical components that are at the end of use/lifespan and need replacement. The board has evaluated on an ongoing basis the areas of greatest need and has been actively working with our professional partners to replace or upgrade many of these. These projects are necessary for the stability of the infrastructure and community overall.
The most important recent project has been the structural work in the central plant, and the total replacement of the domestic water system in the central plant. A large amount of the old water pipes have now been replaced in the past 2 years, and this will continue. Since the earliest days of the community, there have been many units that did not have adequate water pressure or temperatures. This is due to the complex design of the internal domestic water system and was deemed ‘unfixable’ due to the nature of the design. We are happy to report that we have been able to rectify the majority of the plumbing issues, over the course of the past 2 years and will continue with this. Also corrected, was the design that was creating the need to shut off the entire community for plumbing repairs, which can now be segmented by the areas directly impacted.
Additional project replacements or upgrades that will be completed in accordance with the budget, are prioritized by greatest need, and some that are upcoming will include, the replacement of 2 carports in the 400’s building area, HVAC boilers, roofs, rain gutters, pool upgrades, and asphalt replacement.
We will be sending financial cost updates to you throughout the next few months, in an easy-to-read format for your review.
There is detailed project information on the website projects tab, but we hope you find this summary helpful today!
ALC Board of Directors
There are several communication channels for residents to use, and we encourage you to do so!
Website: The hub of all information for residents of the community. Everything you need to know for association living will be found here. We ask all owners to review tabs in the website, and regularly check the Newsletter.
Owner Portal: Here you can submit service requests, make HOA payments, and access shared documents.
Text: Quick information via text for community updates, such as water shut off or HVAC updates.
Email: Another option to communicate with management and board, although the portal is preferred for statistical purposes.
Bulletin Boards: Quick reference and contact information posted in each building entry.
Meetings: Board updates to the community for the business of the association, financials, projects, and policy updates.
We want to hear from you, and ensure you have the information you need!
Effective communication is crucial to building a strong sense of community, fostering transparency, and addressing residents’ questions or concerns.
Utilizing these various communication channels, the board can facilitate better engagement, collaboration, and satisfaction among our community members.
Please respond to this final text of the Summer Blast this week, and let us know if you would like to receive more texts intermittently throughout the year, with association living information. Simply send a Yes or No response. We will share the feedback with the association when complete.
Thank you in advance for your time, and we hope you enjoy your holiday weekend!
ALC Board of Directors
The information provided on this website is intended to be a quick guide to harmonious living within the community, and is not intended to replace the governing documents. Should a question arise between any portion of the website information and the association's governing documents, the governing documents will prevail. Please direct any question regarding the website or its contents to manager@aixlacondo.com or boardofdirectors@aixlacondo.com
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