2220 E Murray Holladay Rd. Main Office, Holladay, Utah 84117, United States
april notes
Spring Is Here!
Now that Spring is has arrived, it is a great time to do a few check-ups in your condo. These are just a few ways to help keep your condo unit in top shape.
- Have your fan coil unit checked/serviced as the HVAC system will switch to cooling within the next month. Check the 'Referral' tab of this website for HVAC technician recommendations.
- Check window exterior caulking to prevent moisture from entering units and causing moisture damage /mold build-up in the interior walls
- Replace smoke detector batteries (or install one) in your unit
A/C Switchover
The A/C system switchover is in the beginning stages.
We do not have an exact date of when the switchover will be complete but will provide updates right here in the newsletter.
Management is aware that temperatures vary greatly depending on location and condo unit level within the building, but the switchover is necessary at this time of the year.
Fitness Room Closed April 1st, 2nd and 3rd
The Fitness Room will be closed Tuesday April 1st, Wednesday April 2nd, and Thursday April 3rd for maintenance/upgrades.
IMPORTANT Springtime Pet Reminders
- Leash your dog when taking them to enjoy their walks outside your unit
- Dog waste should be disposed of properly in waste receptacles
- There are multiple dog stations with pick up baggies available for use
- Leaving dog waste behind is subject to fines
- Pets may not be left unattended on balconies
- Please keep pets on walkways, in an effort to preserve our grounds and plantings
Help keep our grounds beautiful and your pets happy and healthy!
Note that we are receiving multiple reports of dogs off leash and leaving waste behind.
Management will be following up on the reports and implementing fines per the governing documents as necessary.
April Water Shut Off Date
The next scheduled water shut off day will be April 16th (3rd Wednesday of the month).
Please contact the office if you would like to be added to the water shut off schedule for that day.
Do not attempt to complete plumbing repairs/upgrades on other days, as this may result in flooding your condo unit or the unit(s) of your neighbors.
Complete details of the water shut off process can be found on the 'Water Shut Off' tab in this website.
Oct/nov/DeC Notes
Contractor Connection Opportunities
Over the next few months, the Board and management team will be providing several contractors with the opportunity to offer owners bulk discount rates for the replacement of your individual HVAC system, windows and shower enclosures.
The various contractors will offer their services at a bulk discount rate to individual owners, and they will be scheduling a date in the office to be available to owners for questions and quotes.
As soon as the contractor dates are scheduled for their time slots in the office lobby (open house style), owners will be made aware of each opportunity to stop by for information.
Shower Enclosure- January 16th 4:00 pm to 8:00 pm main office lobby
January 17th 9:00 am to 1:00 pm main office lobby
January 18th 11:00 am to 3:00 pm main office lobby
Window Replacement- TBD
HVAC info- November 20th from 5:30 to 7:00pm main office lobby (complete)
Note that this is simply an opportunity to connect owners who wish to make upgrades, with a qualified contractor to receive the best pricing they can offer.
IMPORTANT HVAC INFO-PLEASE READ: For those owners who have expressed interest in replacing their condo HVAC unit (fan coil unit), we ask that you contact management prior to scheduling your replacement.
Communication will be sent out with times/dates for several quick pop up gatherings in the main office lobby to discuss additional options. Thank you!
HVAC Boiler (heating) System Replacement Project
OPEN HOUSE UPDATE: Thank you to those who attended the Central Plant open house to see the new boiler system last week!
If you were unable to attend, but would like the opportunity to see the system firsthand, please reach out to the management team.
Tuesday 11/12 5:00 pm meet at the Central Plant
Thursday 11/14 5:30 pm meet at the Central Plant
The Board of Directors and management team, invites all owners to an open house in the Central Plant, where you will see the new boiler system at work, and have the opportunity to ask any questions you may have regarding the new system.
For efficiency we ask that you attend the time block for your condo section as listed below.
Saturday, November 9th
• Units 1-187 at 10 am
• Units 201-331 at 12 pm
• Units 400s at 2 pm
We look forward to seeing you there! Meet at the Central Plant
Project Update Details
The HVAC Boiler Replacement Project is now complete (this is specific to the heating system for our community as a whole). Heat is flowing to all units through the Association's new, updated HVAC boiler (heating) system in the Central Plant.
Phase 1-Removal of old boiler system (this is complete).
Phase 2-Installation of new boilers and it's components (this is complete).
Phase 3-Installation of system pumps (this is complete)
Phase 4 (final phase)-Connections of new boiler (heating) system to existing pipe system and all final connections. This is complete, including the initial heating system start up.
A/C
The A/C system is a completely separate system from the HVAC boiler (heating) system. The A/C system is able to operate during the warmer/summer months when the boiler (heating) system is not in use. The two separate systems are unable to operate at the same time, due to the two pipe system throughout the entire community.
Note that when the summer season winds down, and cooler temperatures move into our area, the central AC system shuts down when outside temperatures are below 75 degrees. This type of set up protects the system by disengaging a short cycle option.
Please also note that the A/C will be available for use intermittently during the final phase of the HVAC boiler system replacement project early/mid October. Final phase details listed above.
Update as of October 17th- the A/C system has been shut down for the fall/winter season
Meet and Greet With The Board of Directors
Please join the Board of Directors as they host an information gathering meeting for the possible implementation of a Community Watch program within our community.
One of our local police officers will be presenting information on the available resources, and what would be needed to create a Community Watch program.
More information will be provided to the community after the meeting, giving the opportunity for review and further discussion and/or questions.
This will be held at the main office lobby area on October 16th at 6:30 pm.
NOTE: this meeting is complete and volunteer opportunities with the Neighborhood Watch Program will be posted right here on the website in the near future!
Parking Lot Speed Limit Reminder
New speed limit signage has been installed throughout the parking lot and drives. Please remember to adhere to the 5 MPH limit and always be mindful of safety for our community and all residents.
2024 Annual Meeting and Election
Thank you for participating in our 2024 annual meeting and election process!
We are happy to let you know that we have far exceeded the required number of votes (quorum) needed to complete the election process, and the annual meeting has been appropriately adjourned according to schedule.
Election results are complete and the elected candidates are:
Wendy Bueno
Alex Emery
Kathryn Jennings
Appointment accepted-Richard Baxter
Note that election results and other highlights, will also be sent to all owners via email Wednesday and will be made available in the 'downloads' section of the website.
Thank you for your participation! Your involvement continues to ensure transparency and accountability, strengthening the commitment of the Board of Directors to represent the mutual interests of members.
April/May/June Notes
Summer Community Clean-up and Bike Spring Clean Up
Dumpster Update- Extended through the morning of June 24th
As part of the Board of Directors initiative for the balcony and community spring clean up, management has arranged to temporarily provide a community dumpster for our owners to utilize as part of that effort.
The dumpster has been placed near the south end of the parking lot and will be available starting June 14th through Thursday June 20th.
Note that the dumpster is not for contractor use, and is for the use of our residents only.
Bike Spring Clean up: Extended through the morning of June 24th
On those same days (June 14th-20th), it is the annual bike clean up. If you have a bike parked outside, please attach one of the orange tags to the bike handlebars and ensure it is parked in one of the designated bike parking areas, and parked within the bike rack (not the railings).
The orange tags are pinned to your building bulletin boards for this purpose. Bikes that are not tagged will be discarded.
Thanks for your help in keeping our community beautiful!
Summer Pool Update
The North pool is open as of May 30th.
The South pool is open as of June 5th.
Important Pool Season Reminders
No smoking or vaping
No pets
No glass or alcohol
No more than 2 guests per unit
Ages under 18 years must be accompanied by an adult
Owner/Renter must be present with guests while at the pool or in the pool area
Pools are for community members and are not for private parties or gatherings
Pool hours 9am-10pm, no exceptions
Note that violations are subject to fines and may result in loss of pool privileges for the season.
Feedback Series
Thank you to everyone who participated in the management gatherings this month! Several board members were also present at each area visit to get to know the owners of each section and address the specific questions and concerns of those areas.
A comprehensive summary of the discussion points from each section will be sent to the entire community via a text blast in the future.
We greatly appreciate all the thoughtful feedback we have received from the residents and for taking time out of your day to join in these visits.
A/C
The AC is functioning at 100 percent and chilled air is flowing fully through the system.
If your unit is not feeling the chilled air, we recommend you have your fan coil unit inspected/serviced by someone familiar with our fan coil unit system.
Update- HVAC Boiler Replacement Special Assessment
Thank you to the many owners who participated in the HVAC Boiler Replacement Project meetings that were held throughout April, and also the special meeting on May 2nd.
The Board of Directors has now approved the one time special assessment for the Boiler Replacement Project. The project will now begin moving forward.
Detailed information has been uploaded to this website (downloads tab) and has been sent to all owners. Project updates will be provided on this website as the project moves along.
The one time special assessment amount for each owner will be added to your regular payment portal in the amount of a one time special assessment fee of $2,350 per owner (per unit). The assessment amount may be paid through your regular payment portal in multiple payments or in one payment. Payment for the special assessment is due by July 5th 2024.
The special assessment fee may also be paid via check or money order if you prefer not to pay via the portal to avoid any service fees.
Please continue to make your regular monthly HOA payment.
Reach out to management if you have any questions or concerns regarding the payment.
Update- HVAC Boiler Replacement Meetings
The Workshop meetings for the HVAC Boiler Replacement Project are now complete. Thank you to the many owners who attended these workshop meetings and participated with their feedback and questions.
In the meetings, owners were shown the full scope of this project, and provided with information on costs and timeframe. This was a valuable opportunity for all involved to engage in meaningful discussion about the project.
As mentioned in each meeting, within the next two weeks, the Board of Directors will be making the final details of the decision to move forward with the project, and will be providing all owners with the details of the special assessment amounts and timeframe. You will receive an informative letter and the information will also be posted right here on the website.
When you receive the information, please reach out with any questions you may have. We are here to provide the information you need and to ensure all of your questions are answered.
HVAC Boiler Replacement Special Meetings Happening Throughout April
The Special Meetings are a series of important Workshop meetings to provide information regarding the replacement of the boiler system, costs and the special assessment.
These Workshops will be hosted by management and the board and will take place at the Central Plant. During the Workshops we will discuss the process, costs of the project $601,600 and special assessment costs per unit owner.
Your attendance at these Workshops is important as we delve into this necessary project for our community. We encourage you to attend so that we may answer your questions.
If you are unable to attend one of the meetings, please note that an email will be sent out to the community with the information you need to know.
Please sign up for one of the scheduled workshops Special Meeting below by using the portal email or portal text, so that we can ensure your spot at the meeting time that is convenient for you (there is a maximum of 20 people per meeting).
Special Meet at the Central Plant building at the time you are registered for:
April 12th 10:00 am
April 13th noon
April 15th noon
April 16th 11:00 am
April 18th 2:00 pm
April 19th 5:00 pm
April 20th 10:00 am
April 22nd 6:00 pm
April 23rd Noon
April 24th Noon
April 26, Noon
Assessments for common expenses of emergencies which cannot be paid from the assessments for reoccurring expenses shall be made only after notice of the need thereafter to the unit owners concerned. After such notice, and upon approval in writing of more than (1/2) one-half of such unit owners concerned, the assessment shall become effective, and it shall be due after thirty (30) days' notice thereof in such manner as the board of directors of the association may require.
Spring is here!
Now that Spring is in full swing, it is a great time to do a few check-ups in your condo. These are just a few ways to help keep your unit in top shape.
- Have your fan coil unit checked/serviced, as the HVAC system will switch to cooling within the next month
- Check window exterior caulking to prevent moisture from entering units and causing moisture damage /mold build up in the interior walls
- Replace smoke detector batteries (or install one) in your unit
- With any spring/summer construction, please follow the guidelines listed in the community tab, and ensure that you make your adjacent neighbors aware that contractors may be working in your unit within their building
Springtime Pet Reminders
- Leash your dog when taking them to enjoy their walks outside your unit
- Dog waste should be disposed of properly in waste receptacles
- There are multiple dog stations with pick up baggies available for use
- Leaving dog waste behind is subject to fines
- Pets may not be left unattended on balconies
- Please keep pets on walkways, in an effort to preserve our grounds and plantings
Help keep our grounds beautiful and your pets happy and healthy!
Replacement of Laundry Room Garbage Bins
The laundry room garbage bins have all been replaced. Please be sure to take any empty large plastic laundry soap bottles to the recycle dumpster located in the south west or south east parking lot. This will help greatly in keeping the laundry room garbage bins tidy, so that they aren't filled up quickly with just one empty bottle.
Lighting and Entry Column Replacement Projects Continuing
The lighting restoration project and the entry column project, are each currently in Phase 2.
The work for both of these projects will be continuing throughout this year until complete.
With these two projects you will see a continuation of upgraded exterior lighting on the buildings and in the parking areas, as well as the building entry column replacements.
June update: that all lighting fixtures have been replaced and the finish work will continue though out the year.