2220 E Murray Holladay Rd. Main Office, Holladay, Utah 84117, United States
Oct/nov/DeC Notes
Contractor Connection Opportunities
Over the next few months, the Board and management team will be providing several contractors with the opportunity to offer owners bulk discount rates for the replacement of your individual HVAC system, windows and shower enclosures.
The various contractors will offer their services at a bulk discount rate to individual owners, and they will be scheduling a date in the office to be available to owners for questions and quotes.
As soon as the contractor dates are scheduled for their time slots in the office lobby, owners will be made aware of each opportunity.
HVAC info- November 20th from 5:30 to 7:00pm main office lobby
Shower Enclosure- TBD in January
Window Replacement- TBD
Note that this is simply an opportunity to connect owners who wish to make upgrades, with a qualified contractor to receive the best pricing they can offer.
IMPORTANT HVAC INFO-PLEASE READ: For those owners who have expressed interest in replacing their condo HVAC unit (fan coil unit), we ask that you do not put a down payment or pay for an HVAC unit, or sign a contract for replacement at this time.
We are reviewing details and additional options, and will update you as soon as more information is available.
Communication will be sent out with times/dates for several quick pop up gatherings in the main office lobby to discuss additional options. Thank you!
HVAC Boiler (heating) System Replacement Project
OPEN HOUSE UPDATE: Thank you to those who attended the Central Plant open house to see the new boiler system last week!
If you were unable to attend, but would like the opportunity to see the system firsthand, please reach out to the management team.
Tuesday 11/12 5:00 pm meet at the Central Plant
Thursday 11/14 5:30 pm meet at the Central Plant
The Board of Directors and management team, invites all owners to an open house in the Central Plant, where you will see the new boiler system at work, and have the opportunity to ask any questions you may have regarding the new system.
For efficiency we ask that you attend the time block for your condo section as listed below.
Saturday, November 9th
• Units 1-187 at 10 am
• Units 201-331 at 12 pm
• Units 400s at 2 pm
We look forward to seeing you there! Meet at the Central Plant
Project Update Details
The HVAC Boiler Replacement Project is now complete (this is specific to the heating system for our community as a whole). Heat is flowing to all units through the Association's new, updated HVAC boiler (heating) system in the Central Plant.
Phase 1-Removal of old boiler system (this is complete).
Phase 2-Installation of new boilers and it's components (this is complete).
Phase 3-Installation of system pumps (this is complete)
Phase 4 (final phase)-Connections of new boiler (heating) system to existing pipe system and all final connections. This is complete, including the initial heating system start up.
A/C
The A/C system is a completely separate system from the HVAC boiler (heating) system. The A/C system is able to operate during the warmer/summer months when the boiler (heating) system is not in use. The two separate systems are unable to operate at the same time, due to the two pipe system throughout the entire community.
Note that when the summer season winds down, and cooler temperatures move into our area, the central AC system shuts down when outside temperatures are below 75 degrees. This type of set up protects the system by disengaging a short cycle option.
Please also note that the A/C will be available for use intermittently during the final phase of the HVAC boiler system replacement project early/mid October. Final phase details listed above.
Update as of October 17th- the A/C system has been shut down for the fall/winter season
Meet and Greet With The Board of Directors
Please join the Board of Directors as they host an information gathering meeting for the possible implementation of a Community Watch program within our community.
One of our local police officers will be presenting information on the available resources, and what would be needed to create a Community Watch program.
More information will be provided to the community after the meeting, giving the opportunity for review and further discussion and/or questions.
This will be held at the main office lobby area on October 16th at 6:30 pm.
NOTE: this meeting is complete and volunteer opportunities with the Neighborhood Watch Program will be posted right here on the website in the near future!
Parking Lot Speed Limit Reminder
New speed limit signage has been installed throughout the parking lot and drives. Please remember to adhere to the 5 MPH limit and always be mindful of safety for our community and all residents.
2024 Annual Meeting and Election
Thank you for participating in our 2024 annual meeting and election process!
We are happy to let you know that we have far exceeded the required number of votes (quorum) needed to complete the election process, and the annual meeting has been appropriately adjourned according to schedule.
Election results are complete and the elected candidates are:
Wendy Bueno
Alex Emery
Kathryn Jennings
Appointment accepted-Richard Baxter
Note that election results and other highlights, will also be sent to all owners via email Wednesday and will be made available in the 'downloads' section of the website.
Thank you for your participation! Your involvement continues to ensure transparency and accountability, strengthening the commitment of the Board of Directors to represent the mutual interests of members.
April/May/June Notes
Summer Community Clean-up and Bike Spring Clean Up
Dumpster Update- Extended through the morning of June 24th
As part of the Board of Directors initiative for the balcony and community spring clean up, management has arranged to temporarily provide a community dumpster for our owners to utilize as part of that effort.
The dumpster has been placed near the south end of the parking lot and will be available starting June 14th through Thursday June 20th.
Note that the dumpster is not for contractor use, and is for the use of our residents only.
Bike Spring Clean up: Extended through the morning of June 24th
On those same days (June 14th-20th), it is the annual bike clean up. If you have a bike parked outside, please attach one of the orange tags to the bike handlebars and ensure it is parked in one of the designated bike parking areas, and parked within the bike rack (not the railings).
The orange tags are pinned to your building bulletin boards for this purpose. Bikes that are not tagged will be discarded.
Thanks for your help in keeping our community beautiful!
Summer Pool Update
The North pool is open as of May 30th.
The South pool is open as of June 5th.
Important Pool Season Reminders
No smoking or vaping
No pets
No glass or alcohol
No more than 2 guests per unit
Ages under 18 years must be accompanied by an adult
Owner/Renter must be present with guests while at the pool or in the pool area
Pools are for community members and are not for private parties or gatherings
Pool hours 9am-10pm, no exceptions
Note that violations are subject to fines and may result in loss of pool privileges for the season.
Summer Text Blast Series
Thank you to everyone who participated in the management gatherings this month! Several board members were also present at each area visit to get to know the owners of each section and address the specific questions and concerns of those areas.
A comprehensive summary of the discussion points from each section will be sent to the entire community via a text blast coming up this summer.
We greatly appreciate all the thoughtful feedback we have received from the residents and for taking time out of your day to join in these visits.
A/C
The AC is functioning at 100 percent and chilled air is flowing fully through the system.
If your unit is not feeling the chilled air, we recommend you have your fan coil unit inspected/serviced by someone familiar with our fan coil unit system.
Update- HVAC Boiler Replacement Special Assessment
Thank you to the many owners who participated in the HVAC Boiler Replacement Project meetings that were held throughout April, and also the special meeting on May 2nd.
The Board of Directors has now approved the one time special assessment for the Boiler Replacement Project. The project will now begin moving forward.
Detailed information has been uploaded to this website (downloads tab) and has been sent to all owners. Project updates will be provided on this website as the project moves along.
The one time special assessment amount for each owner will be added to your regular payment portal in the amount of a one time special assessment fee of $2,350 per owner (per unit). The assessment amount may be paid through your regular payment portal in multiple payments or in one payment. Payment for the special assessment is due by July 5th 2024.
The special assessment fee may also be paid via check or money order if you prefer not to pay via the portal to avoid any service fees.
Please continue to make your regular monthly HOA payment.
Reach out to management if you have any questions or concerns regarding the payment.
Update- HVAC Boiler Replacement Meetings
The Workshop meetings for the HVAC Boiler Replacement Project are now complete. Thank you to the many owners who attended these workshop meetings and participated with their feedback and questions.
In the meetings, owners were shown the full scope of this project, and provided with information on costs and timeframe. This was a valuable opportunity for all involved to engage in meaningful discussion about the project.
As mentioned in each meeting, within the next two weeks, the Board of Directors will be making the final details of the decision to move forward with the project, and will be providing all owners with the details of the special assessment amounts and timeframe. You will receive an informative letter and the information will also be posted right here on the website.
When you receive the information, please reach out with any questions you may have. We are here to provide the information you need and to ensure all of your questions are answered.
HVAC Boiler Replacement Special Meetings Happening Throughout April
The Special Meetings are a series of important Workshop meetings to provide information regarding the replacement of the boiler system, costs and the special assessment.
These Workshops will be hosted by management and the board and will take place at the Central Plant. During the Workshops we will discuss the process, costs of the project $601,600 and special assessment costs per unit owner.
Your attendance at these Workshops is important as we delve into this necessary project for our community. We encourage you to attend so that we may answer your questions.
If you are unable to attend one of the meetings, please note that an email will be sent out to the community with the information you need to know.
Please sign up for one of the scheduled workshops Special Meeting below by using the portal email or portal text, so that we can ensure your spot at the meeting time that is convenient for you (there is a maximum of 20 people per meeting).
Special Meet at the Central Plant building at the time you are registered for:
April 12th 10:00 am
April 13th noon
April 15th noon
April 16th 11:00 am
April 18th 2:00 pm
April 19th 5:00 pm
April 20th 10:00 am
April 22nd 6:00 pm
April 23rd Noon
April 24th Noon
April 26, Noon
Assessments for common expenses of emergencies which cannot be paid from the assessments for reoccurring expenses shall be made only after notice of the need thereafter to the unit owners concerned. After such notice, and upon approval in writing of more than (1/2) one-half of such unit owners concerned, the assessment shall become effective, and it shall be due after thirty (30) days' notice thereof in such manner as the board of directors of the association may require.
Spring is here!
Now that Spring is in full swing, it is a great time to do a few check-ups in your condo. These are just a few ways to help keep your unit in top shape.
- Have your fan coil unit checked/serviced, as the HVAC system will switch to cooling within the next month
- Check window exterior caulking to prevent moisture from entering units and causing moisture damage /mold build up in the interior walls
- Replace smoke detector batteries (or install one) in your unit
- With any spring/summer construction, please follow the guidelines listed in the community tab, and ensure that you make your adjacent neighbors aware that contractors may be working in your unit within their building
Springtime Pet Reminders
- Leash your dog when taking them to enjoy their walks outside your unit
- Dog waste should be disposed of properly in waste receptacles
- There are multiple dog stations with pick up baggies available for use
- Leaving dog waste behind is subject to fines
- Pets may not be left unattended on balconies
- Please keep pets on walkways, in an effort to preserve our grounds and plantings
Help keep our grounds beautiful and your pets happy and healthy!
Replacement of Laundry Room Garbage Bins
The laundry room garbage bins have all been replaced. Please be sure to take any empty large plastic laundry soap bottles to the recycle dumpster located in the south west or south east parking lot. This will help greatly in keeping the laundry room garbage bins tidy, so that they aren't filled up quickly with just one empty bottle.
Lighting and Entry Column Replacement Projects Continuing
The lighting restoration project and the entry column project, are each currently in Phase 2.
The work for both of these projects will be continuing throughout this year until complete.
With these two projects you will see a continuation of upgraded exterior lighting on the buildings and in the parking areas, as well as the building entry column replacements.
June update: that all lighting fixtures have been replaced and the finish work will continue though out the year.
July/August Notes
Dogs
There are two dog stations in the south dog park, one dog station in the north parking lot area and
one on the east side. Be sure to utilize the dog stations to avoid getting a fine for leaving dog waste in
common areas.
As per our CCRs, all dogs must be leashed when in common areas, regardless of size.
Dog size limit is 20 lbs unless they have been grandfathered in by the board.
Carpet Cleaning
Carpet cleaning for common areas has begun. All building common area carpets will be thoroughly cleaned and will be prioritized according to the greatest need areas being cleaned first. If you notice a spill or area of urgent need as the process is moving along, please notify the office. The process will be taking place over the next several months.
Pigeons
Management is currently working to address the west side balconies pigeon issue. Owners should not attempt to use any control methods that are not approved or installed by management. Please contact management if you are experiencing the pigeon issue on your balcony. Visit the 'Community' tab for additional information.
Note that only the approved, highest available grade bird netting for this purpose will be used by management-other netting poses a danger to pets and other wildlife. Contact management for details, as we strive to address maintaining/lowering the numbers in a humane manner.
Fireworks
No fireworks allowed in the Aix La Chapelle Community. It is a safety issue for the residents of our community.
Pools/Fitness Room
North and south pools are open for the season. Due to popular owner request in combination with the September heat wave, the pools will remain open for an extended period of time this season.
Please follow all pool rules to maintain pools open through the season.
The fitness room is open year round. If you notice anything that needs attention (spills, etc.) please notify management.
Washer/Dryers
The new washers and dryer installation for each building is complete. All apps have been installed for the machines, and the machines will accept quarters as well.
Reminder, washer/dryers are not permitted in individual units.
Storage Lockers
Please be sure personal items are secured inside your assigned storage locker. Any items inside
common storage areas, but not inside your assigned storage locker are subject to disposal without notice. Note: Aix La Chapelle is not responsible for items inside assigned storage lockers.
Package Delivery Reminder/Guest Parking
Please remember to instruct all package senders to deliver directly to your door, as the office does not deliver any packages. Aix La Chapelle is not responsible for misdirected packages.
Please remember to instruct your guests where to park. Vehicles in violation are subject to towing without notice.
Annual Meeting July 20, 2022 5:30 - 6:00 pm via Zoom. (agenda format)
HOA Fees
HOA fees are due the 1st of each month. Payments made after the 10th day will be
charged a $25.00 late fee. Payments should be made through the online portal
(may be delivered to the office door mail slot if necessary).
Annual Meeting
Please check Association Meeting tab and shared documents for more information.
Annual Meeting Agenda
Upcoming Board Meetings July 20, 2022.
Board of Directors meeting information:
Topic: Board of Director's Meeting- Agenda
1. Financials
2. Present the 2022 budget
3. Insurance $50,000 deductible
4. Carport update
5. Plumbing update
6. Project updates
7. Board position and election results
May/June Notes
Pools/Fitness Room
North pool is closed due to mechanical problems. Supplies have been ordered and will open once the pool supplies have been replaced and chemicals are safe.
South pool is open for the season. Please follow all pool rules to maintain pools open through the season.
The fitness room is open year round. If you notice anything that needs attention (spills, etc.) please notify management.
Questions and Answers
In the spirit of continuous improvement, please submit all questions or concerns to the online portal in order to receive the correct answers, and community best practices. The Board and Management do not participate on social media platforms.
Washer and Dryers
Community washers and dryers will be replacing the old machines with the new machines starting April 27.
Asphalt Repairs
Pot hole repairs will begin on April 28th and 29th. Striping parking lot will begin the following week.
November/December Notes
Satellite Dishes
If you have a satellite dish contract, please let the manager know. We are removing the satellite dishes off of the buildings. All satellite dishes must be on the roof. Please contact manager for any questions.
Snow and Ice
With winter weather, the possibility of snow and ice is always a factor. Please be aware of ice-build up in common areas and feel free to use the ice melt in buckets and shovels provided. Every effort will be made to remove snow within 1 hour after the snow has ceased falling. In case of a storm ending between the hours of 5 pm and 6 am, every effort shall be made to clear the snow by 8 am in the morning following the storm. Personal responsibility-please remember to use caution and be alert, wear appropriate footwear, adjust your pace, stay on designated paths and drive slowly in driveways.
2022 Monthly Fee
Dear Condominium Owners,
The Board of Directors has begun preparing the finances for the 2022 annual budget which will be effective January 1st 2022.
The first step in this process is to review the current HOA fee income and the anticipated annual expenses to maintain the aging infrastructure and common areas.
As most of you are already aware, it is an HOA association standard, to increase HOA fees an average of 3 to 5 percent annually in order to keep the balance of increasing reserves for future, and a continuation of accomplishing projects in the budget.
Your Board has worked very hard over the past 3 years to delay any increase to the HOA fees, as well as not impose any special assessments as were frequently implemented in the past.
After reviewing the budget and infrastructure/project needs for 2022, the HOA fees will increase the minimum amount of 3 percent. The increase will be effective January 1st 2022 and the online portal will reflect this new monthly payment amount prior to the January 1st payment due date.
HOA fees are based upon square footage and vary by unit size. This will be an average fee increase of $6.82 monthly (some will be lower and some slightly higher, not exceeding $11.25).
Any questions regarding the information above should be directed to manager@aixlacondo.com
Thank you for continuing to make Aix la Chapelle a great place to live, you are appreciated!
Aix La Chapelle Board of Directors
Rick, Eric, William, Christoffer, Heather, Alex, and Wendy